Prince William (VA) Public Libraries
Welcome to Interlibrary Loan!

Frequently Asked Questions about Interlibrary Loan (ILL)

Who is eligible to request an ILL?

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To be eligible to use ILL you must:

  •   live, work or own property in Prince William County or the City of Manassas
  •   have less than $20.00 in library fines or fees on your library record

How do I request an ILL?

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  1. Books
  2. Microfilm/Microfiche (including Canadian microfilm)
  3. Photocopies of pages from books or articles from periodicals and newspapers
  4. Non-circulating books, microfilm/microfiche in MAGIC, RELIC, or Reference collection materials
  5. Dissertations and Theses

ILL coverage area is defined as the United States (all 50 states) and its territories, Canada, Mexico and the Caribbean (areas contiguous or almost contiguous to the U.S.). Requests for materials owned by libraries in countries other than the United States are accepted only if the patron agrees to be responsible for the cost of the ILL if a use fee is charged along with the postage to/from the country, and any associated costs (insurance, return receipts, etc.).

ILL requests are not placed for:

  1. Material in the circulating collection of the Prince William Public Libraries with the following exceptions:

a. Items where ALL circulating copies in the online catalog show any status indicating that there are no active copies (such as Bindery, Copy Returned, Damaged/Billing, Weeded, Trace, Lost, Missing, Not Available) or are overdue for an extended period of time (several months).

b.  Full-text articles from periodicals or newspapers from the electronic resource database.  Those available from the electronic resource database are forwarded to the patron by ILL staff.

  1. Audiovisual materials, i.e. videos, CDs, DVDs or cassettes.
  2. Material with publication dates within the most recent 12 months.  This is a general standard throughout libraries, which allows new material to circulate to the owning library¬ís patrons first.
  3. Current best sellers.
  4. Entire issues of newspapers and periodicals

How long does it take to obtain requested material?

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Most materials arrive within 4-6 weeks of the date of the request. To check the status of a request go to ILLiad.

Are there any fees for the service?

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Effective July 1, 2010 a $3.00 cost recovery charge will be charged for every ILL request filled. The $3.00 cost recovery charge is due at time of pick-up. In addition to the $3.00 cost recovery charge, you may be charged a fee from the lending library, although we make every attempt to find free lending libraries. Lending library fees must be paid at time of pick-up.

What does "in-library use only" mean?

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"In-Library use only" means that the material may not be removed from the library. The "in-library" use restriction is imposed by the lending library. The lending library determines restrictions and use of material. This material cannot be removed from the library. All microforms and some print material are subject to this restriction.

How is the due date determined?

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The lending library or institution determines the loan period, following their due date policy.

Can I renew my ILL?

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No, ILL materials cannot be renewed.

Can I return my ILL in the Bookdrop?

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No, ILL returns may not be placed in the Bookdrop.  All items must be returned in person to the circulation desk at any
Prince William Public Libraries location.

Are there overdue charges for late material?

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  • The overdue fines for ILL materials are $1.00 per day, per item, with no maximum amount.
  • There is no grace period, and no maximum fine.
  • Fines accrue each day the Prince William Public Libraries are open.
  • Fines do not accrue when the all Prince William Public Libraries are closed.
  • What if I lose or damage ILL material?

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    Patrons will be billed for lost and damaged materials at replacement costs established by the lending library. There is a $5.00 non-refundable processing fee.

    If you have lost or damaged ILL materials, contact the ILL Office or by phone (703) 792-4894.

    How do I request Census Microfilm?

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    You may request Census microfilm through the Latter Day Saints Microfilm Program, which offers census microfilm and may be obtained through RELIC, which is located in the Bull Run Regional Library. For further information, please contact RELIC at (703) 792-4540. Please use the microfilm request form.

    What is ProQuest's Dissertation Express?

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    Dissertation Express is a service offered at no charge through the ILL office.  It gives patrons the option of buying unbound, shrink-wrapped copies of dissertations or thesis at $38.00 each, instead of borrowing them through ILL.  In most cases, the dissertations are delivered to the library for pickup within two to three business days of ordering. To request a dissertation for loan or purchase, click the Request a Dissertation button on the Main Menu of ILLiad. Once it has been determined the requested dissertation is available for purchase, you will be contacted to submit a check for $38.00 made payable to: ProQuest.  Once the check has been received in ILL, the order will be placed.  If the dissertation is unavailable for purchase, we will cancel the request and ask if you would like ILL to obtain it as a loan for you. You will need to resubmit the request by clicking the View/Resubmit Cancelled Requests button and enter a note that a loan is acceptable.


    The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted materials.

    Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement.

    This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.

    This notice is posted in compliance with Title 37 C. F. R. Chapter II. Part 201.14

    I have an unusual problem, what do I do?

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    Contact the ILL office by phone, (703) 792-4894 or by email,